HCOC Office Assistance

This course covers various attributes required for an Office Assistant. This course enables one to use the range of Microsoft Office products in the provision of high-quality administrative assistance. This includes Word Processor to create various documents and reports, Spreadsheets to track his/her daily flow, and Presentation Graphics to create an effective presentation for various events.

120 hours (3 months)

Center, Online

This course includes:

Language: English
Duration: 120 hours (3 months)
Learning Mode: Center, Online
Certificate of Completion

Eligibility

Learner should preferably a std. 10th Pass student (Not Compulsory)
It is desirable that Learner should have done HS-CIT Course (Not Compulsory)

List of ALCs

Introduction

An Office Assistant is a professional who performs and manages office administrative duties while providing an extensive level of support to Executive Managers. An Office Assistant particularly works in any organization, private company, corporate sector etc. Office Assistants help managers make the best use of their time and are relied on heavily to ensure that work is handled efficiently and without the need for constant or direct supervision. They shall be responsible to prepare minutes of meeting, reports, letters, memorandums etc. as and when required by Executive Managers.

What you'll learn ?

Providing an excellent and consistent level of administrative support to the customers
Scheduling executive meetings and travel plans
Maintaining various types of data required in business matters
Organizing various events and maintaining event expenses
Creating presentations required in business
Arranging reports and data files in a perfect manner so as to avoid any inconvenience in business matters
Sending bulk SMS to the employees/clients

Certification

HCOC Office Assistance course is jointly certified by Haryana State Board of Technical Education and HKCL.
HKCL provides certificate to the learner after his/her successful course completion.

Important Dates

Batch Commencement: One batch in each calendar month (January to December)
Date(s) of Application and Fee Payment by Learner: 1st - 30th day of each calendar month
Date of Learner Confirmation by Authorized Learning Center (ALC): 1st - 30th day of each calendar month

Learning Methodology

The academic approach of the courses focuses on the “work-centric” education i.e. begin with work (and not from a book!), derive knowledge from work and apply that knowledge to make the work more wholesome, useful and delightful. The ultimate objective is to empower the Learner to engage in socially useful and productive work. It aims at leading the learner to his/her rewarding career as an employee or entrepreneur as well as development of the community to which s/he belongs. Learning methodology:

Step -1: Learners are given an overview of the course and its connection to life and work.
Step -2: Learners are exposed to the specific tool(s) used in the course through the various real-life applications of the tool(s).
Step -3: Learners are acquainted with the careers and the hierarchy of roles they can perform at workplaces after attaining increasing levels of mastery over the tool(s).
Step -4: Learners are acquainted with the architecture of the tool or tool map so as to appreciate various parts of the tool, their functions, utility and inter-relations.
Step -5: Learners are exposed to simple application development methodology by using the tool at the beginner’s level.
Step -6: Learners perform the differential skills related to the use of the tool to improve the given ready-made industry-standard outputs.
Step -7: Learners are engaged in appreciation of real-life case studies developed by the experts.
Step -8: Learners are encouraged to proceed from appreciation to imitation of the experts.
Step -9: After the imitation experience, they are required to improve the expert’s outputs so that they proceed from mere imitation to emulation.
Step-10: Emulation is taken a level further from working with differential skills towards the visualization and creation of a complete output according to the requirements provided. (Long Assignments)
Step-11: Understanding the requirements, communicating one’s own thoughts and presenting are important skills required in facing an interview for securing a work order/job. For instilling these skills, learners are presented with various subject-specific technical as well as HR-oriented questions and encouraged to answer them.
Step-12: Finally, they develop the integral skills involving optimal methods and best practices to produce useful outputs right from scratch, publish them in their ePortfolio and thereby proceed from emulation to self-expression, from self-expression to self-confidence and from self-confidence to self-reliance and self-esteem!

Admission Guidelines

Learner can choose any of the following option:

Online Registration: Learner needs to visit www.join.hkcl.in and make an online payment for admission confirmation. Kindly refer online admission process guidelines for more details.
Register at Center: Learner can contact preferable HKCL’s Authorised learning center and coordinate with them for registration process

Syllabus

In the course following topics are included:

The Home Tab
The Insert Tab
The References Tab
The Mailings Tab
The Review Tab
The View Tab
Other Features

Using Automatic Features
Using the PDF Format
Using Forms and Creating Templates
Security
Word Processing in Other Languages

Case Studies

The Home Tab
The Insert Tab
The Page Layout Tab
The Data Tab
The Review and View Tabs
Additional Excel Features

Security
Excel Extensions

Case Studies

The Home Tab
The Insert Tab
The Design Tab
The Transitions Tab
The Animations Tab
The Slide Show Tab
Other Features
Spellings, Views and Masters
Additional File Tab Options
PowerPoint Extensions
Case Studies

Navigating the Web
Finding Information on the Web
Communication Using E-Mail
Internet Concepts
Unleashing the Power of Internet

Configuring an E-mail Account
Composing and Sending Mail
Receiving, Replying To and Forwarding Mail
Organizing Mail

Evaluation Pattern

Evaluation Pattern of Course consists of 4 Sections as per below:

Section No.	Section Name	Total Marks	Minimum Passing Marks
1	Learning Progression	25	10
2	Internal Assessment	25	10
3	Final Online Examination	50	20
	Total	100	40
4	Mini project	1	1

HKCL's HCOC Certificate

The certificate will be provided to the learner who will satisfy the below criteria:

Learners who have successfully completed above mentioned 3 Sections i.e. Section 1, Section 2 and Section 4
Additionally, learner should have completed Section 4 (i.e. Section 4 will comprise of SUPWs i.e. Socially Useful and Productive Work in form of Assignments)
Learner has to complete and upload minimum 2 out of 5 Assignments

HCOC Courses Fee Structure for the year 2024

Fee applicable from 2024 Batch onwards as mentioned below:

HCOC Courses of 120 Hours:

Mode	Total Fee (Rupees)
Single Installment	4500/*-

Total fee is including of Course fees, Examination fees and Certification fees

Important Points:

Above mentioned fee is applicable for all Modes of HCOC Courses offered at Authorised Learning Center (ALC) and at Satellite Center *
Total fee is including of Course fees, Examination fees and Certification fees *
HKCL reserves the right to modify the Fees of Courses during the year without any prior notice and HKCL shall not be liable to anyone for any such modification/s *

Certificate Course in Office Assistance